Motor Pool & Transportation

(OAS)

The Department of Human Services provides staff with vehicles for business-related transportation. This includes motor pool or rental vehicles and eBike rentals. All who operate a state vehicle are responsible to follow all traffic laws and show courtesy on the road. For more information, please see the Appropriate Vehicle Use Policy.

State Vehicles

To operate a state vehicle, you must be registered in Fleet Focus, have a valid driver license and pass the biannual Risk Management Driver Safety Test.

If you have any questions please contact Liz Riley ([email protected]) or Rebecca Stay ([email protected]) or call 801-538-4171.

Reserve the vehicle as far in advance as possible to ensure one is available. If no vehicles are available at the time you make the reservation, you may either try another motor pool location or your name will be put on a waiting list and you will be called when a vehicle comes available.

You may pick up a vehicle between 7 a.m. and 5 p.m. Monday through Friday. If you need to leave before the motor pool opens, arrange to pick up the vehicle the night before you leave. If you need to leave early on Monday, please arrange to pick up the vehicle on the Friday before.

You will need to fill out a “Permission for Passenger, Overnight, and/or Continuous Use of State Motor Pool Vehicle form” and have it signed by your supervisor. State vehicles are not permitted for personal use.

When you pick up a vehicle you will be asked to sign a return form and will be given a packet attached to the keys. This packet contains a gas card and an roadside emergency assistance card. If you lose either the keys or the Gas Card, your agency will be charged to replace them.

Please check for and report any prior damage to the car before leaving.

Please be sure to fill out the correct mileage on the return form and return the packet, keys and completed form to the motor pool office, where you picked the vehicle up.

Please be respectful and remove trash, debris, materials and personal belongings from the vehicle. The gas tank should be full when returned. Please notify Motor Pool staff if you caused any damage to the vehicle. Charges may apply if vehicles are returned in a condition of abuse or neglect, or with a low gas tank. No pets are allowed in our State vehicles.

All complaints and tickets issued against drivers of State vehicles will be forwarded to supervisors and department heads. Traffic violations or speeding tickets are the responsibility of the driver and not the State. If you do receive a ticket in a State vehicle, it is your responsibility to notify your supervisor. If you see a State vehicle being used improperly, please call Gala Dumas (Fleet Services) at (801) 537-9693, or fill out the Vehicle Complaint Form. Please make sure you have the license plate number, location of infraction, what the vehicle was doing, date, and time.

E-Bikes

DHHS employees at the Multi-Agency State Office Building (MASOB) and Cannon Building can rent an eBike, at no cost, for local transportation needs. eBikes are electric pedal-assist bicycles, which means as the rider is pedaling, the bicycle’s electric motor is helping to turn the wheels.

To be eligible to use an eBike employees must have an active Fleet Operator ID, watch the eBike training video, and complete the release form.